Students Affairs

The students are at the centre of our institution. We realized that students don't appreciate even the best academic programme unless they feel “at home” at school. When students feel that way, they get connected to the environment and they stay. At Lead City University, what we have are Student Societies, not Student Unions. Ranging from clubs,associations and societies, to personal development and training, Lead City University students League is a conglomeration of Students' Associations that provide the students with the opportunities to enjoy social, sporting, religious and cultural activities alongside their studies. However, strictly ethnic or extremist religion based activities are prohibited.

Run by students, for students, the university recognizes the formation and running of departmental/faculty association. Societies and Clubs like Rotaract Club, Junior Chamber JC, Press club, Drama club, Fitness club etc., are integrated into the University system because they create opportunities for students to work with the community and generate an extensive support and development network. Membership of a departmental association is free. Unless the student states otherwise, he/she automatically signs up on registration at the University as a member of his/her departmental association. The University has a deliberate policy of funding all the departmental/faculty associations. The University chose to fund students' societies so as to shield students from unnecessary exposure to unwholesome practices and behaviour in the name of soliciting for funds from outside sources to execute their programmes.

However, if the opportunity for external sponsorship exists, the University makes it a policy that all funds given to students societies should be channeled through the university for onward disbursement to the specific Society/Association. Under no circumstance should any student or staff solicit for fund outside the University without the written consent of the University authority.

As in all democratice organisations, students' Association are run by elected representatives. With a total of about 30 departmental associations/clubs/societies, there is really a chance for our students to express themselves. To buttress the willingness of the University to confront the issue of secrecy as regards the running of the University, the management operates an open door system. In faculties, six representatives of students are nominated into five major University committees.

Lead City University is an incredibly vibrant institution that is brimming with self confidence. As an ideal place for modern learning, the University attracts students from diverse backgrounds; we cannot but encourage and support student associations as an important focus for student life. It is equally important to know that many of our students are in a new and strange environment for the first time. They are trying to adjust to a new life away from friends and family. We believe that the students want us the people they see every day teaching and non-teaching staff to treat them as friends. And this, we have been able to achieve in our University.

Rules and Guidelines on Students' Clubs and Associations

1. Student Associations

a. Student Unionism and demonstrations as a means of protest are prohibited. However, it is the policy of the University to encourage responsible protests in form of writing following due process. Students who so desire can join departmental, faculty based or other approved associations that contribute to their academic and social well-being.

For this purpose, groups seeking recognition must submit the following to the Student Affairs Officer and renew same at the beginning of each session.

i) Two copies of the proposed Constitution and By-Laws.

ii) Names, matriculation numbers, and hall and faculty/departmental addresses of the Officers

iii) Signatures of two members of the Parents Forum and one full-time, senior staff of the University who agreed to serve as Adviser/Patron to the association.

iv) Certification by the Adviser/Patron that at least fifty full-time students will form the nucleus of the association.

v) Statement of purposes and proposed programmes of activities, as they relate to the expect contributions to the academic, cultural, social or recreational life of the students on campus.

vi) Affiliations, if any, to any outside associations.

b. Student associations may be dissolved by request of the association members, by action of the Director, Students' Welfare, when the association failed to file a registration form for two consecutive academic sessions, or by action of the Student Affairs Officer with the approval of the Registrar, for any violation of University regulations and policies governing student associations.

2. Conduct of Club/Association Programmes

(a) Members Dues & Gate-Taking: If any form of payment is to be made by members or guests to a club or association's programme, the approval of the Director, Students' Welfare should be obtained on the amount to be collected and the procedure for the collection of such money. Indiscriminate use of the name of the university or its approved clubs are not allowed. To ensure effective monitoring of programmes/activities of clubs and societies, Ten [10] complimentary card/invitation cards on events organised by clubs and societies should be deposited at the Students' Affair unit.

(b) Prizes: Clubs, associations or societies should submit evidence or any authority from sponsor of activities/programmes to the Student Affairs unit. Prizes or evidence of the availability of the prizes should be deposited or cleared with the Student Affairs Officer, seven [7] days before the posters for the programmes/activities are displayed or any publicity whatever is given.

Strict penalty awaits any Club/Association, which defaults on any of the rules and regulations of the

Students Observances stipulated above. Further clarification on any of the above could be obtained

from the Students' Affair unit.

(c) Invitation of Guests to the University: On any occasion, when a Student Association or Club is inviting guests from outside the University, the authority shall be informed through the Director of Corporate Affairs & Communications, at least a week in advance so that if need be, protocol arrangements can be made by the university.

(d) Timing of Activities:

(i) No students' activities shall normally be carried out in the night time. If activities must be carried out in the night, this shall be done under adequate lighting and with the permission of the school authorities.

(ii) The right to hold any activity is subject to the exercise of the University's responsibility for security.

(e) Pasting of Bills and Posters: Indiscriminate pasting of Bills and Posters by Students' Organisations, Clubs, Societies or any individual within the University is prohibited. Bills and Posters may be pasted only on the Bill Boards provided by each organized Students Association or the University for that purpose. Erring Students/Associations may be sanctioned.

(f) Every registered Students' Club or Association shall renew its registration annually. Renewal will be granted after an appropriate study of the annual report and financial statement of the Society or Club and an assessment of its contribution to the University Community. Accordingly every Students' Club or Association is expected to submit its Annual Financial report and Programmes along with its application for renewal. This report should include the list of names of all members and the executive members of the Club or Association. Any Students' Club or Association, which fails to submit its annual report within 14 days after the matriculation ceremony in a particular academic session will pay a late fee as may be determined from time to time.

(g) A registration or renewal fee as may be determined from time to time, shall be paid before registration or renewal.

(h) The Vice-Chancellor may cancel the registration of any Students' Club or Association at any time if he is convinced that the activities of the Association or Club are inimical to the interest of the University.

(i) All publications emanating from Student Organisations or Clubs must get the approval of the Director, Corporate Affairs & Communication before release.

(j) Publications for the purpose of ridiculing or “bugging” fellow students or staff are not allowed.

(k) The Students Association shall give the University authority, through the Student Affairs unit at least 2 weeks notice of its intention to embark on any form of activity in respect of any anniversary. Such notices shall include a list of intended activities and indicate the nature and time of such activities. The University shall respond to the Students' Organisations notice at least a week before the date of the event.