LEAD CITY UNIVERSITY, IBADAN
Lead City University, Ibadan ("LCU" or "the University") is committed to safeguarding the privacy of your personal information. This Privacy Notice outlines how we collect, process, and protect personal information in compliance with the Nigeria Data Protection Regulation (NDPR), the Nigeria Data Protection Act (NDPA), and other applicable data protection laws. As part of our academic, administrative, and research activities, LCU collect, use, share, and retain personal information to fulfill its legitimate business objectives, ensuring the safety and proper management of the University community.
This Privacy Notice applies to all activities conducted by LCU and provides an overview of the University's privacy practices, including how we collect, process, use, share, and protect personal information. It also describes the rights of individuals regarding their personal information. External links to third-party websites are not governed by LCU, and the University is not responsible for their privacy practices.
By using the University’s digital platforms, submitting information to LCU, or engaging with our services, you consent to the collection and use of your personal information as described in this Privacy Notice.
I. COLLECTION AND USE OF PERSONAL INFORMATION
"Personal Information" refers to any data that can identify an individual. This includes, but is not limited to, names, email addresses, phone numbers, academic records, and employment information. Lead City University collects personal information through a variety of channels to support our educational, administrative, and research activities.
LCU collects personal information in three primary ways:
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Information provided directly to us: This includes details provided during the application process, admissions, registration, or employment at LCU.
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Information received from third parties: LCU collects data from external sources, such as transcripts from other academic institutions, letters of recommendation, or employment references.
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Information automatically collected: Data such as IP addresses and browsing patterns are collected when individuals interact with the LCU website or applications.
1. Information You Provide to Us or that We Collect from Third Parties
Personal information provided directly or collected from third parties is used for:
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Administering university programs and operations,
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Managing admissions, employment, and academic records,
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Providing requested services (e.g., event registration, course enrollment),
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Meeting regulatory, legal, and reporting obligations,
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Conducting internal research to improve our services and programs,
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Communicating with students, staff, alumni, and donors.
LCU may store this data on servers located within Nigeria or internationally, subject to applicable data protection laws. The University may also share data with trusted vendors and partners, provided they meet contractual obligations to ensure data protection.
a. Student Information
Lead City University collects a wide range of personal information from students, including:
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Name, contact details, student ID, and date of birth,
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Academic performance, course registration, and exam results,
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Interactions with University services (e.g., library, hostel, health center),
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Financial aid details and payment records,
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Health and medical records (for accommodation or administering medical services).
This information is used for managing academic records, student welfare, billing, financial aid, and other necessary student services. It may also be shared with external parties or accrediting bodies, as required by law or regulation.
b. Prospective Student Information
Prospective students submitting applications to LCU provide personal information such as:
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Name, contact information, educational records, and references,
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Standardized test scores and essays,
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Financial details for scholarship and aid consideration.
This data is used to process admissions, determine eligibility for scholarships or financial aid. The information may also be shared with other third-parties, external evaluators or scholarship bodies.
c. Employee Information
LCU collects and processes personal information from employees, including:
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Contact details, employment history, and references,
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Payroll information, bank account details, pension and tax details,
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Performance evaluations and disciplinary records.
This information is essential for personnel management, salary payments, employee benefits, and regulatory compliance. Such information will be securely stored and processed in accordance with LCU’s policies.
d. Alumni and Donor Information
Personal information of alumni and donors, including contact details and financial contributions, is collected and used to maintain relationships, track donations, and ensure compliance with financial regulations. LCU values its alumni network and may use their information for fundraising campaigns, promotional materials, and alumni events.
e. Research Participants
Lead City University conducts research that may require the collection of personal information from research participants. This could include name, contact information, medical records, and survey responses. All research activities adhere to ethical standards, including obtaining informed consent and ensuring data minimization. Research data is stored securely and may be retained for future studies or archived for public interest, scientific or historical research.
II. SHARING OF PERSONAL INFORMATION
Lead City University shares personal information with other universities, service providers, vendors, and government agencies for legitimate purposes such as providing services, ensuring regulatory compliance, or conducting audits. Data shared with third parties is done in a secure manner to ensure data protection and confidentiality.
LCU may also share personal information to:
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Protect the health, safety, and welfare of individuals,
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Comply with legal obligations (e.g., responding to a court order),
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Prevent fraud, cyberattacks, or other security threats.
Where necessary, data transfers to international organizations will comply with applicable data protection laws, including obtaining consent where required.
III. INFORMATION RETENTION
Lead City University retains personal information in line with legal requirements and University policies. The duration for which personal information is stored depends on the nature of the data and the purpose for which it was collected. For example:
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Academic records may be retained indefinitely for archival purposes,
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Employment records are maintained as required by labour laws,
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Financial records are kept for a period mandated by tax and financial regulations.
Data that is no longer necessary or relevant will be securely disposed of following established procedures.
IV. YOUR RIGHTS REGARDING PERSONAL INFORMATION
Under the NDPR and NDPA, you have the following rights regarding your personal information:
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Access: You may request a copy of your personal information held by LCU.
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Correction: You may request the correction of any inaccuracies in your data.
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Erasure: You may request the deletion of your data under certain circumstances.
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Restriction: You may request that LCU restrict the processing of your data.
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Objection: You have the right to object to the processing of your data.
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Transfer: You have the right to request that we transfer or share your data with a third-party.
To exercise any of these rights, please contact the University's Data Protection Officer (DPO) at dpo.lcu.edu.ng. LCU will require verification of identity before processing such requests.
V. CHANGES TO THIS PRIVACY NOTICE
Lead City University may update this Privacy Notice periodically to reflect changes in legal obligations or University operations. Updates will be posted on the University’s website, and we encourage you to review this notice regularly.
VI. Contact Information
If you have any questions or concerns about LCU’s privacy practices or wish to exercise your rights regarding your personal information, you may contact:
Data Protection Officer (DPO)
Lead City University
Toll-Gate Area,
Off Oba Otudeko Avenue, Ibadan 200255, Oyo
Phone: [Insert Contact Number]
Email: dpo.lcu.edu.ng
This version of the Privacy Notice is effective as of October 2024.